Receipts are the processes of taking supplied materials into your warehouse.
It is possible to combine items from multiple purchase orders on one receipt, if the supplier has combined orders.
Received quantities can be less than ordered, which makes a part delivery. The balance of the order can be received later or the order can be closed. Received quantities can also be greater than the order quantity. It is up to the user to accept if this is allowable. Later when matching supplier invoices to receipts, it is the receipt quantity that is relevant.
Materials being received are taken to inventory with their "landed cost" which may be different from the order value if landed costs are in use.
If materials have traceability switched on - either lot tracking or serial number tracking - then data for this must be entered before the receipt can be completed.
Create a new receipt
Go to the Warehouse menu and choose the order to be received in the Receive order grid.
This will open a dialogue to allow you to check you have the correct order before receiving it.
Click the button "Receive this order now". A new receipt for this purchase order, including the supplier and line quanties, will be created.
It is also possible to go to Receiving and press the New button. Then the supplier and lines will be needed to be added to the reciept.
Completing the receipt
Most companies will enter the supplier's dispatch number before completing even it is not a required field.
Press the Complete button. There is confirmation prompt that needs to be accepted.
Materials will now be available in stock.
If the purchase order was set to buy directly to a work order, then the materials will already be issued to that work order.
The status of the receipt will be updated to "Invoice queue". This means that it can be matched to a supplier invoice if this process is in use.